Getting started with lists in Affinity
Once you create a new list in Affinity, you can start creating saved views within that list and customize them according to your personal preferences. You also have two types of views to choose from:
Type 1 - Sheet View
View the data in a table-style format with cells.
Type 2 - Board View
View the data in a Kanban-style format with cards (see Affinity Board Views).
List-level actions vs View-level actions
It is important to know the difference between the list-level actions you can take regarding the entire list and the view-level actions you can take within each saved view.
List-level actions (from left-to-right)
- Click on the list title to easily edit the title (list admins/owners only)
- Click on the star icon to easily favorite/unfavorite the list
- Click on Share to share the list with your team members (list admins/owners only)
- Click on List Options to see a dropdown of additional actions you can take on the list level
View-level actions (from left-to-right)
- Click on Views to choose from these options:
- Access all your private/public saved views for the list
- Pin/unpin saved views
- Copy saved view link to share with other team members
- Delete a saved view
- Click on the + icon to choose from these options:
- Create a new saved view
- Access an existing saved view
- Choose a saved view template provided by Affinity
- Click on the blue + icon to add a contact as an entry to the list
- Click on the saved view title to easily edit the title
- Click on View Permissions icon (globe icon or person icon) to determine who can access the saved view and to change it to a default saved view
- Click on the Search icon to easily find a contact within the saved view
- Click on Filters to filter by particular columns
- Click on the Manage Columns icon (now three vertical lines) to create/hide/show columns
- Click on the Filter interactions icon (now a line connected by dots) to filter for a particular team member's communications
- Click on the Save icon to choose from these options:
- Update the saved view with the changes you made
- Create a copy of the saved view with the changes you made
- Create a new saved view that is the alternate of the current view
- If it is a sheet view, then save as new board view
- If it is a board view, then save as new sheet view
- Click on the Revert icon to revert any changes you made (i.e. filters applied and column re-sizing/re-positioning, not edits made to the cells/field values)
- Click on the Export icon to choose from these options:
- Export the current saved view as a CSV file
- Export all the people in the current saved view as a CSV file (only shown in organization and opportunity-type lists)
- Export all the notes in the current saved view as a CSV file
- Click on the Full screen icon to view in full screen mode
If you have any feedback/questions, let us know at support@affinity.co - your thoughts and insights are highly valued as we continue to improve your Affinity experience!