Personal Privacy Settings

At Affinity, we take your privacy seriously. We have designed a series of features to help you determine the extent of email/calendar data you'd like to share with your team members.

• Select your personal privacy preference
• Important Callouts
• Enabling Auto-Upload for Files
• Hidden Contacts

Note: If your team is on the Enterprise Tier, only the Enterprise Admin will be able to set your privacy settings - see Enterprise Permissions. Those who are not Enterprise Admins will not see options to set/view their current privacy preferences in the Personal Privacy tab.

Select your personal privacy preference

1. Click your Personal Avatar on the top-right corner, then click Settings.
   
   
   
2. Click on the Personal Privacy tab, then select one of the three following privacy preferences:
   1. Show only my email and meeting subjects (DEFAULT)
      Share your email and meeting subjects only. Email/calendar bodies will be hidden. Note: You can still share your email bodies with team members on a list-by-list basis. This means that only the team members with access to those lists will be able to see the email bodies of the interactions you have with people within those lists.
      
      
      
   2. Show all of my email and meeting content
      Share all your email/meeting subjects and email/calendar bodies. 
      
      
      
   3. Hide all of my email and meeting content
      Hide all your email/meeting subject lines and email/calendar bodies from your entire team. Your team will only see the participants associated with the interaction, followed by the date and time the interaction took place.
      
      
      

Important Callouts

• Affinity only surfaces your interactions that include external contacts (i.e. people outside of your team). Any interactions that only consist of internal contacts (i.e. your team members) will be hidden. Learn more about Internal vs. External Contacts.
• If you and your team members have different personal privacy preferences, but are all involved in an interaction with an external contact, the privacy preference that is most revealing out of all users will take precedence.

Enabling Auto-Upload for Files

Scroll down and you'll see that you can auto-upload files relevant to contacts on a list-by-list basis (this is not retroactive). You can also manually upload files and attach them to a contact's profile page: Uploading Files.

Hidden Contacts

Add specific external contacts to your Hidden Contacts tab if there is sensitive information involved (i.e. your doctors, physicians, friends, family members, etc.) via your synced email accounts. It will not be enough to merely delete these contacts because Affinity will auto-create them again if you continue to interact with them via your synced email accounts.

Though their profile page will still be searchable and accessible, we will completely hide their email address and all interactions associated with them, even if the hidden contact is part of an email thread or calendar meeting associated with other external participants who aren't hidden contacts.